Personal Data Handling Notice (RPO Hiring)
This notice explains how personal data is handled during recruitment operations jointly coordinated by the Hiring Company and Global Career Lab (GCL).
1. Data Handling Parties
The Hiring Company and GCL jointly coordinate recruitment operations and handle personal data for the purposes below.
2. Purposes of Processing (Recruitment purposes)
- Application intake
- Screening
- Assessments
- Interviews
- Evaluation
- Communication
- Reference checks (if conducted)
- Hiring decision
- Offer process
- Pre-employment procedures
- Inquiries handling
- Fraud prevention / audit
- Improvement of recruitment activities (e.g., aggregated/anonymized analytics where feasible)
3. Categories of Personal Data (examples)
- Name
- Contact details
- Resume/CV contents
- Education / employment history
- Qualifications
- Skills
- Portfolio
- Interview notes / assessments
- Communication logs
- Reference information (if applicable)
- Recording data (if applicable)
4. Sharing / Disclosure
Recipients (examples)
Your personal data may be shared/disclosed between the Hiring Company and GCL, and from GCL to the extent necessary for the recruitment purposes described above:
- Individuals involved in the selection process, including employees and non-employee participants (contractors, external advisors, interview observers)
- Service providers used for recruitment operations (e.g., ATS, video conferencing, assessments, email tools)
All such recipients are required to maintain confidentiality and use the data only for recruitment purposes under appropriate contractual and organizational controls.
Hiring Company privacy information
Please refer to the website of the Hiring Company for information related to handling of personal information by the Hiring Company:
https://group.macromill.com/privacy.html
Overseas disclosure
Your personal data may be disclosed from the Hiring Company to overseas third parties.
The names of the countries in which overseas third parties are located are the United States of America and the Republic of India.
Please refer to the website of the Personal Information Protection Commission for information on personal information protection systems in foreign countries:
https://www.ppc.go.jp/enforcement/infoprovision/laws/
Please refer to the website of Deel, Inc. for information related to the measures for personal information protection:
https://www.deel.com/legal/privacy-policy/
5. Cross-border Storage / Processing
Your personal data may be stored/processed outside India (including Japan) as necessary for recruitment operations.
6. Retention
We retain personal data for approximately 1 year after completion of the recruitment process, unless longer retention is required by law or for legitimate operational needs, after which it will be deleted/disposed of in a reasonable manner.
7. Withdrawal / Contact
You may withdraw your consent by emailing
inquiry@global-careerlab.com.
Withdrawal may affect our ability to continue the selection process.
For any questions, please contact us at the same address.